50% of all businesses are worried about ransomware – are you?

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Because October is Cyber Security Awareness Month, we thought that we would take the next few weeks to highlight cyber security exposures that are common to law firms.

A common question that we hear from our insureds is – What is ransomware and can it affect me?

Ransomware is a type of harmful software (also known as “malware”) that online thieves use to access a victim’s network. Typically, this happens via a download by an employee that was tricked.  Once they are into the system, they’ll encrypt it so you can no longer access anything.

Finally, the thieves will demand a ransom, generally in bitcoin, in exchange for the decryption key.

Attackers using ransomware have recently increased their aggressivity, requesting six-, seven-, and even eight-figure ransom payments from organizations. It is more difficult for organizations to recover from such an attack as a result of these criminals deleting backups and, in some circumstances, issuing threats to reveal critical or confidential material.

Can it affect law firms? YES!  In fact, here is a link to an article discussing a ransomware attack that is common to the legal industry: https://www.logikcull.com/blog/maze-ransomware-law-firms

One way to prevent ransomware affecting you is to make sure that your employees are well-trained on spotting suspicious emails and attachments.  This way, they won’t download malicious files.

Another way to prevent ransomware is to make sure that you have a complete backup of your system that can be restored within 24-48 hours.  This will enable you to put your system back up and lose minimal time without needing to deal with the criminals.

Questions about risk mitigation for this exposure?  Call us at 412.563.2106

Stay tuned for next week where we will discuss wire fraud.

Facing Legal Malpractice Claims: Proactive Measures for Lawyers

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Our July Legal Malpractice Awareness Month would not be complete without some discussion about legal malpractice claims. I get asked a lot about claims and if there are really a lot of lawyers who get sued for legal malpractice. I always answer the same way: yes, there are a lot of claims filed against lawyers.

I recently had a discussion with a legal malpractice claims analyst, and he commented that the insured’s question or concerns today should not be “if I get sued, but rather “when I get sued and how many times.” I think that sums it up: lawyers being sued is not uncommon, and it does happen with frequency.

I believe that the reason most people don’t hear about lawyers being sued that often is that most lawyers don’t want to talk about it. It is not a pleasant experience to have your work questioned or accused of making a costly mistake. I understand that.

If you do find yourself in the position where someone is alleging that you made a mistake on their case or you find on your own that you made a mistake, don’t make it worse by ignoring it or hoping it goes away. It never does, and refusing to acknowledge it will only make it worse.

There is no scarlet letter, no stoning, and no public humiliation for reporting a claim. Chances are, several of your colleagues have gone through the same thing. Call your carrier, the hot line, or your broker. Get the issue reported immediately so you can get the right people involved early on. You will be glad that you did.

What Are Reasonable Policy Limits and Deductibles For My Coverage?

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One of the harder questions that lawyers face when purchasing or renewing a legal malpractice insurance policy is: what policy limits and policy deductibles should I choose, and are those limits sufficient? 

No one wants to buy more coverage than they need or have a deductible that never gets satisfied. Unfortunately, there just isn’t a stock answer. Since every law firm is different, the policy limits and deductible chosen should be based on the individual characteristics of the firm. Never choose limits and deductibles based on what your friend or the law firm down the street has. Take some time to consider the matter. No one knows your practice any better than you do. 

Consider the type of law or cases your firm handles. What is the value of the cases you handle? What is the largest case value that you handle? What is the smallest? Is there an “average” value? How many lawyers are in your firm? What is the economy like? Lawyers seem to get sued more often in a bad economy than in a good one. These are just some of the questions you should ask yourself before deciding on your limits and deductible. 

Once you have gathered the relevant information and thought about it, you’ll be in a much better position to decide, and I think you’ll find the decision becomes a little easier. Not easy, but a little easier.

What Makes A “Good” Lawyers Legal Malpractice Insurance Program?

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You as lawyers have several choices when it comes to legal malpractice insurance.  My guess is all brokers selling this type of coverage will tell you that their policy or program is a good one.  But what exactly makes up a good program? 

Let me tell you what I think makes up a good program and distinguishes it from other insurance program or policies in the marketplace:

 1. A malpractice helpline or hotline for insureds.  This is important as it provides an outlet for the insureds to discuss the disciplinary or claim issue with one of their colleagues.

2. A library of risk management tools.  For example, sample copies of engagement letters, disengagement letters, samples of conflicts of interest checks and examples of docket control systems.  This can be web site based or hard copies

3. Risk Management classes and or videos that may or may not provide CLE credit

4. Comprehensive policy form that provides: full prior acts coverage, career coverage, broad definition of professional services, unlimited tail coverage endorsement and a free retirement tail when appropriate.  

5. An involved and experienced broker. Does your broker look like me, act like me, talk like me?  If not they should.  A broker is your connection to the carrier.  Likewise the broker is the carrier’s connection to you.  Education, dedication and commitment is a must. LPL is not a one size fits all, not even a one carrier fits all kind of product.

When searching for or reviewing your legal malpractice insurance program, you may not be able to secure everything I just mentioned but a good program will have most of them.

The Importance of Legal Malpractice Insurance

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Well, welcome to July! Hard to believe July is already here. We at INtegrity First Corportation
recognize/celebrate the month of July as Legal Malpractice Insurance Awareness month.
Similar to September being Life Insurance Awareness Month and October being Cyber
Insurance Awareness Month. And what better way to kick off the month than a short
discussion on why malpractice insurance is so important. This fourth of July as we celebrate this
great nation of ours don’t be red white and blue. Be red white and insured or covered.

I personally believe that there is no better way for lawyers to protect themselves, their
practices and perhaps more importantly their clients! Everyone makes mistakes and lawyers
are not excluded from this fact. Some mistakes are small and insignificant and can be resolved
by the lawyer. Other mistakes however are more severe. They can cause harm to the client,
and affect the reputation of the lawyer. These claims/mistakes requires special expertise, legal
defense counsel and significant resources to resolve. This is where your legal malpractice
insurance coverage/program pays huge dividends.

Your coverage will provide the guidance and assistance throughout the process, provide for
defense counsel and settlement funds if needed. It also provides for a vigorous defense of you
protecting your reputation from those annoying frivolous claims that often times get filed
against you.

A good lawyers professional liability policy is worth its weight in gold! Make sure you have one!

Enter to win two FREE Steelers Tickets!

As we at Integrity First Corporation celebrate the month of July as lawyers legal malpractice insurance Awareness Month, we are honoring you, the lawyer, and offering you a chance to win two free Steelers tickets to an upcoming game during the 2023 2024 season.

Enter Here

There Is No One-Size-Fits-All Legal Malpractice Policy

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Many carriers trying to be innovative or distinguish themselves in the Legal Malpractice marketplace try to add certain coverages to the policy hoping to get your business.  While any additional coverage is a good thing, sometimes the advertising and marketing of the additional coverages can cause confusion about the type and extent of the additional coverages offered.  

Some of the additional or ancillary coverages that carriers in the Legal Malpractice marketplace are marketing/providing are: Cyber Coverage, D&O Coverage, Fidelity Coverage and even some BOP coverage or business owners.  Again, the additional coverages are not bad to have but they should not be thought of as complete coverage for that type of exposure.  All of these ancillary coverages are just that – ancillary. Don’t be fooled in thinking that the ancillary coverage is all you need for those exposures.  The ancillary coverage will provide minimal coverage in terms of depth and limits.  

For a more comprehensive coverage with broad depth and adequate limits, you should consider a standalone or separate policy for each of the exposures that exist in your firm.  Although buying separate policies for cyber, business owners, and crime coverage will add to your outlay of cash it should provide adequate protection for you and the firm in the event of a claim or loss.  Notice I did not mention D&O coverage, if you sit on a non profit or for profit board you definitely need to check with that entity and confirm that they do have an inforce policy that protects you in your position as board member.  

Don’t depend on your Legal Malpractice policy to act as a cover all policy.  It’s not!  It’s great to have supplemental and ancillary coverages in the legal malpractice policy but it is a mistake to believe these types of coverage will provide the coverage needed in a claim situation.  Investigate standalone policies. 

Time Doesn’t Stand Still

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Time doesn’t stand still and we are not getting any younger.  At least I’m not.  Eventually we all will at some point retire.  As lawyers in the private practice of law, you need to prepare for retirement from an insurance perspective.  

When you retire, you want to make sure that you take the proper steps to maintain the coverage you paid for in all the years prior.  You do this by securing what is known as tail coverage referred to as an Extended Reporting Provision.  Tail coverage will allow you to report future claims filed against you stemming from professional services you provided to clients prior to your retirement.  Hence the term tail coverage.  

Tail coverage is an essential piece of your retirement plan and it is not inexpensive (cheap).  The cost of tail coverage is usually based upon a percentage of the last premium you paid prior to retirement.  Cost can be upwards of 300% of the last premium paid. For example if the last premium you paid for your policy prior to retirement was $2000, your tail coverage could cost as much as $6000. 

It is important to note and to plan for that most carriers will offer a free retirement tail providing that you satisfy certain requirements.  Different carriers have different requirements however most stipulate that you must have been insured with the carrier for three consecutive years to be eligible for a free retirement tail.  Therefore you need to check with your broker and confirm what the requirements are in order to obtain a free retirement tail.  

Do not wait until the last minute to check as we are talking time requirements of at least three years and be careful as to not change carriers when you are within that three year time frame.  And if you do have to change carriers when in that retirement time frame, consult with your broker on what you will need to do to obtain a free tail with the new carrier.  There may be options where you won’t have to start over at year 1 of being continuously insured.

Remember, when you’re getting close to retirement, ask questions, get answers and confirm that you qualify for a free tail or at a minimum can purchase a tail. It will help provide for a secure retirement and possibly add a little more cash to your retirement savings.

Professional Services on Behalf of the Named Insured

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Professional Services On Behalf of the Named Insured, that term or similar term is in most, not all, but most lawyers malpractice insurance policies.  It is intended to limit the policy coverage to lawyers in the law firm that are providing legal services to clients of the law firm only. Keep in mind that the name of the law firm is usually the name of the Named Insured listed on the policy.  

This term usually is a good thing for the law firm in that it does limit the exposure and coverage to the law firm business.  It can however be quite a surprise to any firm lawyers working outside the law firm in a “side” venture and moonlighting situation.  The policy will not cover professional services performed for anyone that is not a client of the Named Insured/Law Firm.  

There are instances where lawyers have worked in a law firm and also maintain a solo part time law practice away from the law firm.  Thinking that they had malpractice insurance coverage with the law firm, did not bother to purchase a separate policy for their part time solo work.  They did not realize they had no coverage until they were sued for work performed in their part time solo capacity.  Ouch!  That is a hard lesson.  

This situation can also occur if when working in a firm the lawyer agrees to provide legal service for a friend or family member and doesn’t run the business through the firm or sign the client up as a client of the firm.  

So check who is the Named Insured on your legal malpractice policy.  Make sure it is correct, again it is usually the name of the law firm. Be certain that all lawyers in the firm know that they are NOT or may not be covered by the law firm policy for legal services they perform for others who are not client’s of the firm. 

Are You Looking For Conflicts Of Interest?

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attorney consulting with client

I was recently at a malpractice program given by a carrier we use and they were talking about where their claims are coming from.  One of the top 3 causes they presented was conflict of interest.  I can’t say that this shocked me but I was a little bit surprised this was in the top 3!  

Back in the 90’s conflicts of interest was a huge risk management topic and was on everyone’s radar.  For the past several years however the topic seemed to cool when discussing legal malpractice, so to hear it was in the top 3 did catch my attention.  It should also catch your attention too!  

Conflicts of interest are easy to get caught up in if you’re not careful.  They come in many different disguises right?  Representing both parties in the same case be it divorce or accident, representing a new client against a former client, having an ownership interest in your client, managing and or directing a clients business.  The list can go on and on.  

Be careful to not get caught up in the friends and family plan either.  You may have had this happen to you when a family member might say “My wife and I want a quick divorce, here is what we agreed to. Can you draw up the paperwork and we’ll both sign and be done?” or a similar situation where you are asked to help save your friends money by representing both sides in any transaction.  Friends and Family can and do sue.

So just a heads up to stay vigilant with COI checks so you don’t become part of the top 3. 

An Often Overlooked Risk Management Tip – Read Your Policy

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male reading an insurance policy

I have an easy and surprisingly somewhat overlooked risk management tip for you. Read your policy. When was the last time you read yours?

I’m always a little bit surprised that when I speak to prospects and clients alike, how many of them tell me they never or very rarely ever read their policy. Look, I know that we are all busy because our reading stack is very high. And after going through the application and quoting, no one is thinking about finishing the process by reading the policy.

Reading your policy is essential to the process and should supplement any risk management technique you utilize in your offices. The policy tells you who’s insured, what’s insured, what you’re supposed to do when and if you do get sued, your coverage limits, your deductible, and how much it actually costs. These are just to name a few.

The policy is also going to tell you what’s not covered, referred to as exclusions in the policy. And perhaps this is even more important than knowing what is covered.

So, don’t ignore my comments and do nothing. Take a moment and read it. You don’t need to become an expert in legal malpractice insurance. Just an informed consumer. A little knowledge in this matter will go a long way in your risk management efforts to avoid legal malpractice.